The Corporate Secretary is appointed and dismissed by the President Director based on the Company’s internal mechanisms with the Board of Commissioners approval. This is in accordance with Minister of State Regulation No. PER-01/MBU/2011 on the Implementation of Good Corporate Governance in State-Owned Enterprises. The Corporate Secretary Appointment Letter was stipulated by Board of Directors Decision No. KP420/29/3/PI.II-17 dated March 29, 2017 and submitted to the Board of Commissioners regarding Appointment of PT Pelabuhan Indonesia II (Persero) Corporate Secretary.

In general, the Corporate Secretary functions are to assist the Board of Directors in managing their corporate communications activities, corporate governance, and administration of the Board of Directors, protocol activities, partnership activities and community development within the Company. The Corporate Secretary functions are in accordance with the Ministry of SOE Regulation Number PER-01/MBU/2011 concerning Good Corporate Governance, including:

• Ensuring that the Company complies with the regulations regarding disclosure requirements in line with the application of GCG principles.
• Providing information needed by the Board of Directors and Board of Commissioners/Supervisory Board periodically and/or at any time when requested.
• Acting as a liaison officer.
• Administering and storing Company documents, including but not limited to Special Lists, Shareholders List, and Minutes of Board of Directors Meetings, Board of Commissioners' Meetings and the GMS.

Based on the PT Pelabuhan Indonesia II (Persero) Board of Directors Decree number HK.568/30/8/1/PI.II-16 dated August 30, 2016 concerning the PT Pelabuhan Indonesia II (Persero) Organization and Administration of Management, the Corporate Secretary duties include:

• Reviewing:
  • Activity Plans related to information disclosure to internal or external parties as well as improving the company's image
  • Policy proposals related to the Company’s GCG, Board Manual and Code of Ethics
  • Proposed framework/method for controlling company regulations (Company’s GCG, Board Manual and Code of Ethics)
  • The supervisory method used currently for the implementation of the Company’s GCG, Board Manual and Code of Ethics
  • Proposed partnership and community development programs activity plans
  • The proposed evaluation results, or proposed Partnership and Community Development activities originating from external parties
  • The evaluation partnership and community development program results
  • Proposed plans for conducting regular or incidental board meetings
  • Consolidation of resource materials for the Company's Pre-GMS and GMS
  • Proposed management and use of promotion funds by the Company's Board of Directors
• Recommend related proposals:
  • Media used to disseminate information to employees and/or external parties
  • Activities to be carried out to improve the company's image
  • Corporate identity policy
  • Types of partnership program and community development activities to be carried out
  • Company policies related to the Company's GCG, Board Manual and Code of Ethics
  • Follow-up if there are GCG, Board Manual and Code of Ethics violations
  • Agenda and schedule for conducting board meetings
  • Promotional and Board of Directors budget plan
  • Types of information that can/cannot be distributed to internal employees and/or external parties
• Monitoring:
  • Management of information for internal company employees and external companies
  • The success of the partnership and community development programs carried out by the Company
  • The Company's GCG, Board Manual and Code of Ethic evaluation results
  • Board of Directors Routine or incidental meetings
  • Coordinating the management of corporate communications activities, implementation of GCG, Board Manual and the Code of Ethics, Board of Directors Protocol and Administration, and the implementation of the company's partnership and community development programs